Core Aquatics Privacy Statement
Core Aquatics are committed to respecting and protecting the privacy of anyone using our site (www.coreaquatics.co.uk) and the confidentiality of any information that you provide us with. The purpose of this statement is to set out how we use and protect any information that you give us to manage enquiries or membership to our services and using our website.
Core Aquatics are further committed to ensuring that your privacy, and that of your child/ren is protected. Should we ask you to provide certain information by which you, or they can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
Core Aquatics may change this policy from time to time. We will, where possible, send you notification of any changes and update this page. We would encourage you to check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1/8/15.
What we collect
We may collect the following information:
- Name and contact information, including email address of parent/guardian (including emergency contact if different)
- Name and date of birth of child/ren
- Any health or behavioral issues which we are required by law, or are necessary to manage the wellbeing of you child/ren whilst taking part in Core Aquatics services/activities
- Photography consent
- Any previous swimming awards
What we do with the information we gather
We require this information to meet our legal obligations and to understand your and your child/ren’s needs and provide you with a better service, and in particular for the following reasons:
- To contact you, or the emergency contact by phone in the case of an emergency
- Sometimes the emergency contact may be used if the first contact has not responded or becomes the preferred contact
- To contact you by email, phone or mail regarding your booking, class changes, new products, special offers or other information, which we think you may find interesting using the email address, which you have provided.
- Internal record keeping (including collection of information required by law)
- We may use the information to help improve our products and services.
We may use the information to customise the website according to your interest.
Controlling your personal information
We will not sell, distribute or lease your personal information to any third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about selected third parties.
You may choose to restrict the collection or use of your personal information at any time by writing to or emailing us at firstname.lastname@example.org.
Please note that there may be a legal or operational reason why we need to collect your or your child/ren’s personal information. If this is the case, we will contact you to explain this.
If you believe that any information we are holding on you or your child/ren is incorrect or incomplete, please write to or email us as soon as possible, at our above address or e-mail us at email@example.com.
We will promptly correct any information found to be incorrect.
All information processed by Core Aquatics will be retained by for a period of six months post the end of service provision, unless otherwise prescribed by law.
All information will be permanently disposed of in a manner which meets industry standards e.g. shredding, where the information can no longer be identified.
Data Protection Act 1998 (‘the Act’)
We are registered under the Data Protection Act and comply with the Act in all our dealings with your personal data.
Use and collection of personal information
In general you can visit our website without telling us who you are and without revealing any information about yourself. However, if you do leave us information then we may use information that you provide:
- To register you with our website and to administer it.
- For assessment and analysis, e.g. marketing, customer and product analysis, to enable us to review, develop and improve our services.
- For newsletter and information about our products and services.
If you do not want us to use data in this way, please tick the relevant box situated on the form on which we collect your data.
We will only disclose your personal information to third parties:
- In the event we sell or buy any business or assets, in which case we might disclose your personal data to the prospective buyer or seller.
- If we are under a legal duty to disclose or share your personal data in order to comply with or meet any legal obligation.
This website may operate an email newsletter program, used to inform subscribers about products and services delivered by Core Aquatics. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998.
Email marketing campaigns that may be published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity. In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: http://bit.ly/zyVUBo).
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
Some of our cookies are used to simply collect information about how visitors use our website and these types of cookies collect the information in an anonymous form.
To find out more about cookies, including seeing what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org
If you do not wish to accept cookies from our website, please leave this site immediately and then delete and block all cookies from this site. Alternatively, you may opt out of receiving information from us by e-mail, or telephone. Our phone number is 075050651184, or you can e-mail us on firstname.lastname@example.org.
We endeavour to take all reasonable steps to protect your personal information. However, we cannot guarantee the security of any data that you disclose online and we will not be responsible for any breach of security unless this is due to our negligence or wilful default.
You have the right to ask us not to process your personal data for marketing purposes. We will aim to inform you before collecting your data if we intend to use your data for such purposes or we intend to disclose your information to any third party for such purpose. You can exercise your right to prevent this happening by checking certain boxes on the forms we use to collect your data.
Resources & Further Information
Data Protection Act 1998
Privacy and Electronic Communications Regulations 2003
Privacy and Electronic Communications Regulations 2003 – The Guide
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information, which you provide whilst visiting such sites and this privacy statement does not govern such sites. You should exercise caution and look at the privacy statement applicable to the website in question.
You have the right to see personal data (as defined under the Data Protection Act) that we keep about you upon receipt of a written request and payment of a fee of £10. Any request should be sent to:
Nicole Martin, Managing Director, Core Aquatics